TERMS

Here you can find definitions, details of bookings, prices, cancellation details, insurance
as well as other details on your hire from OMG!

DEFINITIONS

The “Client” means the person(s), organisation or company booking the equipment with the OMG Entertainments Ltd
The “Company” means OMG Entertainments LTD, trading as OMG! Entertainments
The “Equipment” means the photo booth, bouncy castle, selfie pod, magic mirror, social pod, dance floor, love letters, chocolate fountain, DJ, uplighters, computer, camera and printer and all accompanying accessories.

BOOKINGS

1.1 By booking with OMG Entertainments either verbally or in writing, including email or online, it is deemed that the customer has thoroughly read, understood, fully agreed and is bound by all our terms and conditions of hire for the equipment.
1.2 If traffic or other any other uncontrollable circumstances prevent us from being able to achieve our contracted responsibilities, our liability shall be limited to a refund of any monies paid in relation to the cost of hourly upgrades or a pro rata reduction in the hire fee in the event of a delayed start. No further compensation will be paid irrespective of any loss of earnings.

PRICES, DEPOSIT AND BALANCE PAYMENTS

2.1 All hires are subject to a 20% non-refundable deposit per item. This deposit will be deducted from the final hire fee.
2.2 The balance shall be paid in full and cleared no later than 28 days prior to the event start date.
2.3 Advertised prices are subject to change without prior notification.
2.4 Hire charges include setting up the equipment 1 to 1.5 hours before it becomes operational. If the equipment is to be set up earlier then additional waiting charges may be incurred. Refer to Idle hours rates.
2.5 If the payment contract is not met, OMG Entertainments LTD hold the right to cancel, suspend or add interest on any outstanding payments. Payments with added interest will be added to the invoiced amount and will be increased over the course of the balance not being paid. A debt recovery cost of £40 for balances that are under £1000 and £70 for balance over £1000 will be added on top of an 8.25% interest rate (based on 0.25% base rate from the Bank of England, August 2016).

CANCELLATIONS

3.1 Any cancelled hire is subject to the following cancellation charges:
3.2 If the client cancels any time after 2 weeks of booking a photo booth the deposit is then non refundable and will be kept as admin charge.
3.3 Within 8 weeks prior to the event – 25% of the agreed hire price,
3.4 Within 6 weeks prior to the event – 50% of the agreed hire price,
3.5 Within 4 weeks prior to the event – 75% of the agreed hire price
3.6 Within 2 weeks prior to the event – 100% of the agreed hire price

EQUIPMENT

4.1 All equipment remains the property of OMG Entertainments at all times.
4.2 OMG Entertainments reserves the right to substitute hired equipment with equipment of a similar type and value without notice in the event of previous damage or loss of booked equipment.
4.3 All sizes quoted are approximate.
4.4 It is the responsibility of the client to ensure the equipment is fully supervised by a responsible adult at all times.
4.5 NO persons are allowed to enter/move/ tamper with the equipment at ANY TIME without a member of the OMG team present
4.6 NO persons under the influence of alcohol, drugs or any other intoxicating substance are allowed the use the equipment.
4.7 NO food, drink, gum, pets, toys and/or sharp implements are permitted inside the photo booth, including around the props and the guest book table.
4.8 Users of the equipment must remove glasses, jewellery, badges, any long necklaces, buckles or sharp objects.
4.9 Ensure equipment is not overcrowded. It is recommended a maximum number of 6 users can enter the photo booth at one time. Limit numbers according to the age and size of guests using it. Try to avoid large guests and small children from using the equipment at the same time.
4.10 Prevent horseplay and ensure guests are not pushing, colliding, fighting or behaving in a manner likely to injure or cause distress to others.
4.11 NO climbing on the seats, roof or supporting poles of the photo booth, selfie pod, mirror, DJ stand or chocolate fountain. If applicable, users must not sit or lean on guest book table.
4.12 NO silly string, streamers, party poppers or similar ink based products in or near the equipment. These such products can stain and are difficult to remove. The cost of cleaning will be charged to the client at £30 per hour plus costs. If not removable full replacement/repair costs are liable to the client. If using face paint, please ensure this is water based and easily removed with a cloth. Staining left by face paint will result in the client being invoiced for cleaning or repair.
4.13 Users are not permitted on/in the equipment during set up until the attendant(s) has agreed it is safe to use, nor are users permitted around the equipment during the time of pack down.
4.14 Keep guests clear of all electrical connections, computers, TVs and extension leads.
4.15 The client is not permitted to move the equipment from the position it is erected/set up once the attendant(s) has left the premises.
4.16 The equipment will be supplied to the client in a clean condition and it is the responsibility of the client to ensure no one uses the equipment until the attendant arrives 30 minutes before the event start time if such arrangements have been made in regards to early setup. Failure to do so will result in the company charging the client per damaged piece of equipment.
4.17 OMG Entertainments reserve the right to refuse the use of the equipment to any person contravening any of the clauses above.
4.18 Although the packages include a choice of print style, passport strips come as standard(Photo Booth) or one shot (Mirror and Pod) and unless discussed with the company before the event passport strips or one shot will be used on the night.
4.19 Although video messages may have been included in the package the client booked it no longer comes as standard with the photo booth package and is now a charged upgrade and will have to be discussed with the company before the event date for this to be used at the event.
4.20 All of our printable equipment offers unlimited prints (restricted to a fair use policy of one print per person in the photo) these extra print outs need to be asked for on the night immediately after the photo is taken.
4.21 OMG cannot and will not force guests into displaying their photos in the guestbook, and takes no responsibility for the fullness of the guestbook at the end of the agreed hire period.
4.22 Screen sizes may vary and a 42inch screen is not guaranteed.

4.23 None of the equipment supplied by OMG can be run off of a generator of any kind. Failure to inform OMG of any power directly or indirectly from a generator will result in the equipment not being set up and no refund will be given.

SITE LOCATION, FACILITIES AND CONDUCT

5.1 Please ensure the area provided is undercover and no less than 2.5m wide x 1.5m deep x 2.5m high for all equipment excluding the bouncy castle. The bouncy castle will require a minimum size of 20x20ft square and a minimum height of 12ft.
5.2 When set up, the equipment is unable to be moved to another area and will remain in 1 area for the duration of the hire.
5.3 Client is responsible for ensuring adequate and safe 240V AC mains supply is available on delivery and throughout the hire period. The company cannot be held liable for power cuts/loss of power. No compensation will be paid for loss of use.
5.4 Should an adequate distance of power supply not be supplied it is down to the client to provide safe & electrically tested utilities in order to operate the equipment for the duration of hire.
5.6 It is the client’s responsibility to ensure the computer unit is not accessed or tampered with throughout the whole duration of the equipment being set up. Any loss of use of the equipment will not be compensated unless due to the fault of the company. Compensation is excluding any delivery charges, based on the event times/ location. No further compensation will be paid irrespective of expenses occurred.
5.7 The company reserves the right to refuse delivery if the venue or site is deemed to be unsuitable by our delivery personnel or if the client has failed to notify the company of any delivery obstructions such as stairs or excessive loading distances from our vehicle to the setup site. In such a case no refund will be given and the full hire fee will be due.
5.8 The client is responsible for ensuring that suitable security and crowd control measures are in place prior to the start of the event.
5.9 OMG Entertainments reserves the right to cease operation and remove hired equipment from the site if at any time a representative of the company feels that guests or clients conduct endangers the safety of guests, clients, themselves or the safety of the equipment. In such cases, no refund will be given and full contracted fees will be due to us.
5.10 It is the client’s responsibility to ensure guests of the equipment must take photos with feet firmly on the floor & hands placed on laps. A maximum of 6 users can use the equipment at 1 time, any more users than the maximum amount entitle the users to ensure that all parties are safe whilst using the equipment at all times.
5.11 If a representative of the company feels that any user will potentially or has jeopardised the safety of others and/or the equipment they hold full rights to cease the user from re-using the equipment to ensure the risk is kept to a minimum throughout the event.

LIABILITY AND INSURANCE

6.1 The company is insured for £5,000,000 public liability insurance and is happy to provide a copy of the insurance certificate upon the client’s request.
6.2 The client agrees to indemnify the company for any damage or theft of OMG Entertainments equipment whilst on hire. Should the client not indemnify the company of such damage/theft within 7 days, the company will commence legal proceedings.
6.3 OMG Entertainments accepts no liability for any damage or loss of personal property and or any injury arising from the use of the hired equipment. Please find out full insurance documents right here – Photo Booth Hire Insurance.pdf

COPYRIGHT

7.1 The customer agrees to, and understands the following:
All persons using OMG Entertainments equipment, at the customer’s event hereby gives to OMG Entertainments, the right and permission to copyright and to reproduce or otherwise use any photographic portraits or pictures of any equipment user. Such use may include, but is not limited to, any social media site or magazine/leaflet for the purposes of illustration, art, promotion, advertising, trade, or for any other purpose.
Once in the public domain, the company accepts no liability for the further use, or misuse, of the photographic portraits mentioned in clause 8.1 above, by any third party.
7.2 All marketing material, content on the OMG! Entertainments website (www.omg-entertainments.co.uk) and material used on other platforms of marketing such as, but not limited to, social media is original content from OMG Entertainments and the Director (Curt A Hems) is the author and copyright holder. Use of copyright protected material without permission is illegal under copyright laws and will be followed with legal proceedings.

MISCELLANEOUS TERMS

8.1 If any provision of these terms shall be unlawful, void, or for any reason unenforceable under contract law, then that provision, or portion thereof, shall be deemed separate from the rest of this contract and shall not affect the validity and enforceability of any remaining provisions, or portions thereof.

REFUND

9.1 Refunds will be limited to 50% of the total hire price.
9.2 Hours lost due to an error of the company will be refunded at the cost of £50 per hour. Hours will be added onto the end of the hire to ensure that total hire time will still be carried out.
9.3 No compensation will be paid to the client in respect of inconvenience but will be due to a refund of lost hire time.
9.4 In the event of the Green Screen upgrade technical error, the company will supplement this option with a classic curtain and vice versa. A full refund of the amount paid for the upgrade will be refunded. Please note: If this is a free upgrade no refund will be given.
9.5 Any damage to the booth due to a fault of the venue, client or guests will not result in compensation or refund.
9.6 Errors due to printers not processing photos for guests to take away at the event will be set to a refund of £50. Photos will be printed and sent after the event with the agreed amount of prints.
9.7 Guestbooks that are damaged at the event will be charged at £20 if a replacement is required.
9.8 Bouncy Castle Hires will be refunded for the full amount minus a 20% deposit of the unit if the client or the company decides not to proceed with the hire up until the date of the event. If the client decides to not continue with the booking once the team have arrived to set up, the client will be refunded 50% of the hire price. Once the Bouncy Castle has been set up the hire has then taken place and the booking price cannot be refunded for loss of use for no fault of the company.

CHILDREN SUPERVISION

10.1 Children under the age of 12 must be accompanied by an adult when around the equipment. This ensures the safety of equipment and the children.
10.2 It is the clients responsibility to ensure that children under the age of 12 are not around the set-up area of the booth during building and dismantling.

ATTENDANTS

11.1 Two attendants come as standard with all our equipment. The company holds the right to send 1 member of staff with specific equipment when deemed appropriate.

CONTRACTED TIMES

12.1 On the occasion that the event overruns into the hire period start time that has been previously agreed, the company allows a 15 minutes buffer time before the hire period begins. The hire will be continued up to 15 minutes after the agreed start time should the event overrun no matter the amount of time that has been overrun.

PHOTOS

13.1 When entering the photo booth the guest then accepts full responsibility that photos will be uploaded. It is the clients responsibility to ensure that guests are happy with photos that are uploaded. Any photos that are not deemed appropriate must be agreed with the client to be removed.

Bouncy Castle

14.1 Please note that all persons using the equipment do so at their own risk. The Client is fully responsible / liable for any damage or injury occurring from or as a result of misuse or reckless use. These guidelines are for the safety of all people using this equipment and it is the sole responsibility of the Client to ensure they are adhered to. The Company cannot accept any responsibility for any injury, loss or damage caused to anyone using this equipment either through accident, neglect or misuse.
14.2 NO food, drink, gum, pets, toys and/or sharp implements are permitted on the equipment, including mats.
14.3 Ensure equipment is not overcrowded. It is recommend a maximum number of 4 adults or 6 children at any one time. Limit numbers according to the age and size of people using it. Try to avoid large and small people from using it at the same time.
14.4 NO climbing on the sides, roof or supporting beams of the inflatable.
14.5 Users who are, or have suffered from Neck, Back, or Heart conditions, feel unwell, or who are Pregnant are not permitted on equipment.
14.6 Do NOT allow any heat/fire sources including cigarettes, BBQ’s, fires, heaters or similar, on or near the equipment.
14.7 For outdoor hires, the equipment must not be used in heavy rain or windy conditions. In the event of rain, remove all users from the equipment until the rain has past, then dry off any water with a towel, before use continues. The industry recommends a maximum wind speed of Force 5 on the Beaufort scale of 28 – 38 kph (19-24 mph) when using inflatables. Force 5 is a fresh breeze when small trees and leaves begin to sway, whereas Force 6 is a strong breeze when large branches are in motion, whistling can be heard in telephone lines and umbrellas can only be handled with difficulty. Weather forecasts can be obtained from the Meteorological Office. http://www.metoffice.gov.uk/guide/weather/marine/beaufort-scale .
14.8 Check periodically that the inflatable is securely tied to the fan and the stakes or anchorage is still securing the equipment to the ground where applicable. If at all in doubt – do not use the equipment and call the Company.
14.9 The equipment will be supplied to the Client in a clean condition and it is the responsibility of the Client to have the equipment in the same condition at time of collection. Failure to do so will result in the Company charging the Client at £30 per hour to clean the inflatable.
14.10 The Client agrees to pay the full cost of repair, including carriage to and from the manufacturer, and any loss of bookings for any damage caused to the equipment, whether malicious or accidental, whether by human, animal or other, other than wear and tear during the duration of the hire period.
14.11 The Client agrees to return all items at the end of the hire period. It is the Clients responsibility to ensure all items hired are available for collection; any lost, stolen or damaged items will be invoiced by the Company to the Client. The hirer MUST ensure that any persons collecting the equipment are representatives of the Company by requesting proof of the Booking ID number quoted on booking correspondence and signed Terms & Conditions.
14.12 It is the Clients responsibility to be aware of all the laws and legislations regarding bouncy castles and to adhere to them completely.
14.13 The bouncy castle is strictly unable to go on concrete and will not be set up in the event that this term isn’t met. No refund will be given if the company has arrived at an event and an alternative location cannot be used. In the event that the client informs us of this before the event, and the castle can no longer be supplied a maximum refund of 50% of the agreed price charged will be paid back.

CERTIFICATES AND DOCUMENTS